Voluntary termination
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CloseSteps to take when a member of staff resigns.
Most employees leave their job voluntarily for a variety of reasons. These include new job, career change, further study, personal reasons or voluntary redundancy.
Resignation
Once an employee has resigned (handed in their notice) there are some practical issues that need to be considered. You should send a letter acknowledging the resignation. The letter should include some basic details such as:
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details of final pay: when it will be paid and how
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details of annual leave: entitlement minus leave taken
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P45 and payslip
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return of company property.
On departure, employers should always use the opportunity to examine the reasons for departure through exit interviews. These give you valuable data on changes you may need to make or an insight into the strengths you may wish to build on.
You can find out more in the section on Exit interviews and through the Guide to exit interviews produced by Business Balls.
Look out for the aggrieved employee!
Signs of an aggrieved employee might be illustrated through phrases within the resignation letter such as 'my position has become untenable' or am unhappy with the working conditions”. How does this fit with your grievance procedure?
More information about disciplinary procedures (DirectGov)
Have your say
Do you conduct exit interviews? Are these useful? Have you ever dealt with an aggrieved employee?
Talk to others on the Managing staff forum.
